Business Meeting 2019
The Business Meeting was held Saturday, July 6th, 2019
Current Committee
members
Outgoing President – Chad (2019 is his last year)
Incoming President - Ellen
Vice President – Elizabeth Bryant
Secretary – David
Treasurer – Wendy
Treasurers
report
Congrats to everyone making the auction a success. Record total was $3861 (about $400 more than 2018) .
Bid winners for special privileges for next year are as follows
· No Cook Day – Mike Ross ($110)
· Fastpass Meals – Mary Margaret ($40)
We have already oversold the lodge & Kirkland.
The final treasurer’s report will be stored on the website prior to next HP.
Thanks!!!!
-- Boaters and drivers (Dick, Chad, Elise, Benji, Jan, Rob)
Thanks to Courtney for taking over for Marianne on Facebook birthday cake posts!!
And Thanks to the photographers for posting the pictures for all to enjoy!
Volunteers
Cookday Committee– David, Margaret, Eliz B , Katie (meet after business meeting)
Head Cooks next year - Kristen Mon, Katie Thurs
Camp Cleanup – Ellen
Sysco truck pre-HP receive shipment – Mac, Nathan , Kelby (Friday 1pm to 5pm)
Activity |
THANKS for this years VOLUNTEERS! |
Next year
volunteer |
Auction |
MacP, Dick, Ellen |
MacP, Dick, Ellen |
Bingo |
CarolineA |
CarolineA |
Camp Cleanup |
Ellen |
ElizabethB |
Cookday Committee |
David, Margaret, Eliz B , Katie |
Katie, Margaret, David, Ellen |
Cornhole |
Chad and Richard |
Nathan & Chad |
Dorm Committee |
Julie, Melissa, Elise, Dana, Mona, Trevor |
Trevor, Dana, Courtney, Elise |
Farm Trip |
Glenn, Mimi, Preston |
Mimi & Leslie |
Fishing Tournament |
MikeR and helpers |
MikeR and Gareth |
Golf |
MacP |
MacP |
Recreation Committee |
Katie, Marianne , Julie |
Callie ,Katie, Trevor, Kevin |
Safety Committee |
Richard, David, Tina, Ellen |
Richard, David, Tina, Ellen |
Softball |
Chad, Bodey & Jack |
|
Sunday Cookday |
MacP, Elise, MikeP, JoRuth |
MacP, Elise, MikeP, JoRuth |
Sysco Food Order |
KevinZ (w/ Nathan , MacP, Kelby) |
KevinZ (w/ Nathan , MacP, Kelby) |
Talent Show |
Callie & Ben |
Callie, Bret, PorterZ |
Volleyball |
Rachel, Courtney |
Rachel, Courtney |
Youth Committee |
Trevor, Mona, Rachel, Nathan, Cameron |
Trevor, Mona, Rachel, Nathan, Cameron |
Farm
trip
Went very well, much appreciated the preparation efforts.
The celebration of Marianne’s life was held immediately after at the Porter graveyard.
Wonderful music as well as heartfelt memories and messages from the porter teens.
BUYING FOOD IN BULK
This was the seventh year we ordered food and supplies thru Sysco. KevinZ is the main contact.
Costs were down again this year as we are fine tuning our system, ordering only what is needed.
Mac, Nathan, Kelby met the order at FFA center on Friday before the House Party to receive the shipment.
KevinZ Will email and post info about quantities needed.
Cookday
costs & needs
These costs will be only listed in treasurers report from now on.
For 2019 we had ordered too much of the following
luncheon
meat
ice cream
margarine
(5 gal is enough)
Head cooks please organize/tag/claim the food you will use
for your day
if it's not tagged in some way, assume you can and should use it if needed
Head cooks should coordinate with tomorrow’s head cooks to convey knowledge crucial to using the supplies we already have as well as leftovers.
Mac – We could use more forks
We could use a database of large group recipes since we have
big ovens
it was requested that breakfast start at 7:30a, up to each day’s head cooks
CAMP CLEANUP
Need to leave the campground cleaner than we found it.
Need to spray inside bath houses with hoses as needed
Everything back where it was. Please check the cabins if your kids have been playing with them.
We need to put away tables and sweep the eating hall immediately after use Saturday night
Sunday crew will cook in the am, then clean up and mop, and pack cooking stuff.
For those in the Lodge
Empty trash, ac off, leave door
unlocked, keys turned in where you got them
Lost and found should be put on the stage
7:30 breakfast on Sunday
July 4th
We are assuming we will get July 4th week again next year. No confirmation yet.
AGAIN, there are NO FIREWORKS allowed in NCFFA Center.
GRAVEYARD
Dick - major fence repair needed
Kristen - we have lots of fence we could provide
Graveyard for March hopefully
Porter SENior FASTPASS
Please Note the FASTPASS is still implemented for seniors in the eating hall.
60 and over line on the left, everyone else on the right
Misc Notes
Golf Tourney results - 2 teams 5 under
Mac Elise MikeP Mary Mo Gareth
Kent PaulH Rob Parks
Cornhole Tourney Team - 1st place: David & Dawson - 2nd place: Land &
Dex
Cornhole Singles A - 1st place: Kent - 2nd place: Dick
Cornhole Singles B - 1st place: PorterZ - 2nd
place: Natalie
Fishing Tourney results – 1st place: PorterZ - 2nd
place: Bodey
Carpetball results – 1st place: Bodey - 2nd
place: Caroline
Amazon income
Since the last HP we made $306.51 on commissions thru Amazon.
The Multi-year total since 2009 is $3184.19
Unfortunately, Amazon has changed their policies and we can no longer generate income thru these links.
Thanks so much for all your past efforts using these links !!!!
2019 Attendance: 138 total out of 229 Porters, with approx. 6 guests