Business Meeting 2016
The Business Meeting was held Saturday, July 9th, 2016
Current Committee
members
President – Mimi
Vice President - Chad
Secretary – David Artz
Treasurer – Wendy
During the course of the meeting
Ellen voted as vice president
Chad moved into President
Mimi thanked for her outstanding efforts.
Treasurers
report
Congrats to everyone making the auction a success. Total was over $2500 ($200 more than last year)
10% increase was needed because we borrowed money from Dick to be able to pay the Sysco delivery this week.
Made at least $6000.
We have already oversold the lodge &
The final treasurer’s report will be stored on the website prior to next HP.
Thanks!!!!
-- Boaters and drivers (Mac, Dick, Chad, Elise, Rob, Jan, Bart)
-- Farm Trip (Glenn, Margaret, Leslie, Janet)
Thanks to Marianne for doing a most awesome job with the Facebook page!!!!
Please continue to use it and make suggestions.
Volunteers for 2017
Cookday Committee– David, Margaret, Eliz (meet after business meeting)
Head Cooks - no volunteers during meeting
Activity |
THANKS for this
years VOLUNTEERS! |
Next year
volunteer |
Talent Show |
Melissa, Mona |
Mona and Nathan |
Recreation Committee |
Tina, Melissa |
Julie, Tina and Katie |
Bingo |
Mimi Stored it, Rachel and Cameron |
Cameron and Rachel |
Fishing Tournament |
MikeR , Kevin , Rodney |
Mike, Kevin and Rodney |
Volleyball |
Rachel, Courtney |
Rachel, Courtney |
Dorm Committee |
Tina, Kent, Vicki, Julie |
Tina, Vicki, Julie, Mona, Nathan, Elise, Dana |
Sunday Cookday |
MacP, Elise, MikeP, JoRuth |
MacP, Elise, MikeP, JoRuth |
Cornhole |
Chad |
Chad and Nathan |
Golf |
MacP |
MacP |
Softball |
MikeR |
MikeR |
Auction |
MacP, Dick |
MacP, Dick |
Sysco Food Order |
KevinZ Dick |
KevinZ Dick |
Lip Sync show |
Chad |
Chad |
Safety Committee |
Richard, David, Tina, Ellen |
Richard, David, Tina, Ellen |
Youth Committee |
Trevor, Mona, Rachel, Nathan, Cameron, Parks |
Trevor, Mona, Rachel, Nathan, Cameron |
Dorm Committee is now Housing Committee
And makes decisions on the lodge availability
BUYING FOOD IN BULK
This was the fourth year we ordered food and supplies thru Sysco.
Mac and Dick met the order at FFA center on Friday before the House Party.
KevinZ is the main contact for this starting this year (Dick coordinated the first 2 years).
KevinZ Will email and post info about quantities needed. We are still fine tuning our system.
Katie – Nicer if they spread out the homemade desserts
SandraA – Nice tubs of ice cream
Getting bread locally – better product for less
Lunch meat too much
Cookday
costs
These will be only listed in treasurers report from now on.
CAMP CLEANUP
Pier was cleaned up around 5pm today. Great job. Need to leave the campground cleaner than we found it.
Everything back where it was. Please check the cabins if your kids have been playing with them.
We need to put away tables and sweep the eating hall immediately after the Business Meeting.
Sunday crew will cook in the am, then clean up and mop, and pack cooking stuff.
Lost and found should be put on ping pong tables outside.
Lodge room keys in the door
Tina – Don’t forget humming bird feeders
Thanks to Tina and ElizabethB for doing their crafts
July 4th
FFA gave us July 4th week for 2017.
AGAIN, there are NO FIREWORKS allowed in NCFFA Center.
Several location around the lake provide really nice fireworks shows.
Plan for several shows around 9pm next year on July 4th
Melissa - if kids are doing fireworks, let parent know
GRAVEYARD PLANTS
Hugh did 95% of work/design
Family & Jack
Day after xmas
25 azaleas planted
Want to get 6 more azaleas
Bunnys gardenia at the gate will be moved to bench.
Get more maples and gardenias for the entrance
Trying to make the graveyard a beautiful glen
Wants to get more dogwoods near the fence
March 4th best for graveyard cleanup
Making more money
There is concern that we need more ways to increase income. This year funds were so low that we needed to borrow money from Dick to pay Sysco bill upon delivery. Discussion points follow.
Melissa – Renting with a cost on top of regular lodge room rate
Chad – There were some hiccups this year where kids had a lodge room and a family needed one- in the future the original lodge renter will need to let housing committee know which days the room is available so the room can be sublet for those days
SandraA – Can I let my sibling have the room?
Chad – Rooms available should be let known so it will go in correct priority.
SandraF – Lodging committee should decide items like this
(Housing committee decisions are linked at the top of the Correspondence page)
Rob – Putt Putt conf room is nice but not worth a lodge room
Mac – sell mulligans
Rob – half poker buy ins go to PHP
Dick may bring a blank cornhole set if desired – no comments
Misc Notes
Golf Tourney results – 3 teams 7 under , dance off suggested by Gareth, word cannot describe
Cornhole Tourney results – Kent & Karli 1st place
Fishing Tourney results – Eli
Chad –Do we need to consider locking kitchen doors to keep food from being taken?
Melissa – need to talk to 15 and under?
Chad – If we need to we will, but the parents need to let the kids know
Nathan – need snacks left on table after midnight
Janet – very excited that the teens are taking such an interest in the House Party planning, volunteering and business meeting discussion.
Mona – need more active adults needed to participate in talent show
Ferrell –Thanks to Rob for taking the family picture this year. If we can please pick a date and put it on the activity schedule
Nathan - single cornhole tourney
Also Putt Putt tourney
Courtney may be able to help website redesign with David and Ferrell.
David – Sorry, but we no longer have any of the emails associated with PorterHouseParty.com And there is no distribution list. If you need to send out a family message, please find the most recent mass email and reply to that.
Amazon income
Since the last HP we made $ 237.37 on commissions thru Amazon.
The Multi-year total since 2009 is $2,615.68
PHP makes between 4-6% on every sale made thru the Amazon links on www.PorterHouseParty.com
David – Thanks for taking the extra time to make Amazon.com purchases thru these links. To be clear….. you pay the same amount at Amazon if you go thru PHP links or not. However, if you use the www.PorterHouseParty.com links, we earn up to 6% on your purchase.
2016 Attendance: 159 total out of 228 Porters