Business Meeting 2017

The Business Meeting was held Saturday, July 8^th, 2017

Current Committee members

President – Chad

Vice President - Ellen

Secretary – David Artz

Treasurer – Wendy

Treasurers report

Congrats to everyone making the auction a success. Total was over $3000 ($500 more than last year)

We have already oversold the lodge & Kirkland.

The final treasurer’s report will be stored on the website prior to next HP.

Thanks!!!!

-- Boaters and drivers (Mac, Dick, Chad, Elise, Rob, Jan, Bart, Benji)

-- Farm Trip (Preston, Mike)

Thanks to Marianne for doing a most awesome job with the Facebook page!!!!

Please continue to use it and make suggestions.

Volunteers

Cookday Committee– David, Margaret, Eliz B (meet after business meeting)

Head Cooks next year - Kristen Mon, Katie Thurs

Camp Cleanup – KevinZ and Rodney

Crafts - Thanks to tie dye shirts ElizabethB & Katie

Sysco truck pre-HP receive shipment – Dick, Mac, Nathan (Friday 1pm to 5pm)

Activity	THANKS for this years VOLUNTEERS!	Next year volunteer
Talent Show	Callie and Nathan	Melissa
Recreation Committee	Julie, Tina and Katie	Tina, Julie, Kim and Katie
Bingo	Isabelle, Caroline, Ella	Cara
Fishing Tournament	Mike, Kevin and Rodney	Mike
Volleyball	Rachel, Courtney	Rachel, Courtney
Dorm Committee	Tina, Vicki, Julie, Mona, Nathan, Elise, Dana	Julie, Melissa, Elise, Dana
Sunday Cookday	MacP, Elise, MikeP, JoRuth	MacP, Elise, MikeP, JoRuth
Cornhole	Chad and Nathan	Chad and Nathan
Golf	MacP	MacP
Softball	MikeR	MikeR
Auction	MacP, Dick, Marianne	MacP, Dick, Marianne
Sysco Food Order	KevinZ	KevinZ
Lip Sync show	Chad	Chad
Safety Committee	Richard, David, Tina, Ellen	Richard, David, Tina, Ellen
Youth Committee	Trevor, Mona, Rachel, Nathan, Cameron	Trevor, Mona, Rachel, Nathan, Cameron

Julie – let’s send an email out early for schedule rec committee stuff

Farm trip

Glen and Margaret were sick this year.

Thanks to Preston and Mike for stepping up to take over the needed farm trip work

Janet - Glen and Janet retiring, Mimi taking over Janets role, Thanks Mimi!

Chad - Thoughts for helping with Glenns

Chad – Can we ask Preston to organize and ask for help?

Mac – let’s discuss with Preston and see where he stands

BUYING FOOD IN BULK

This was the Fifth year we ordered food and supplies thru Sysco. KevinZ is the main contact.

Mac, Dick, Nathan met the order at FFA center on Friday before the House Party to receive the shipment.

KevinZ Will email and post info about quantities needed. We are still fine tuning our system.

Kevin – just a few leftovers , 50 lbs box of potatoes

Possibly should buy paper products elsewhere

Kevin is asking for bulk recipes from the group.

Would like to have the main order in 2 weeks in advance

Need better communication with head cooks as to what we ordered and who its for.

Dick – Don’t save a lot of money by using sysco. It seems to get easier as we keep doing this. We need to be aware of the quantities that they offer so we don’t order too much

Mac - You don’t have to order any extra food from sysco. Mainly breakfast and some lunch will be ordered and provided here for you.

Kevin - Yogurts were added this year, were a hit, still planning to order future years.

Mac – Motion to stay with Sysco at least one more year. Katie seconds, motion passed

Dick – missing book “Cooking for 50 people”, please return to Dick if you find it

Cookday costs

These will be only listed in treasurers report from now on.

Please keep in mind the following kitchen needs

-Deep thick metal pans

-Potato peelers

-Knife sharpener – (Dick volunteered to bring this)

CAMP CLEANUP

Pier was cleaned up around 5pm today. Great job. Need to leave the campground cleaner than we found it.

Everything back where it was. Please check the cabins if your kids have been playing with them.

We need to put away tables and sweep the eating hall immediately after use tonight

Sunday crew will cook in the am, then clean up and mop, and pack cooking stuff.

Lost and found should be put wall

Lodge room keys on the table or desk

Volunteers for emptying trash tomorrow am (Kevin & Rodney)

July 4th

We are assuming we will get July 4^th week again for 2018. No confirmation yet.

AGAIN, there are NO FIREWORKS allowed in NCFFA Center.

GRAVEYARD

1^st Saturday in March best for graveyard cleanup

Porter SENior FASTPASS

Please Note the FASTPASS is now implemented for seniors in the eating hall.

60 and over line on the left, everyone else on the right

Misc Notes

Golf Tourney results – 3 teams 7 under , Chad, Dexter, Kent

Closest to the pin – 2 Kent, 5 Kent, 12 MikeP, 10 Elise

Cornhole Tourney results

Team - Kent & Gareth 1^st place

Solo – A David

Solo – B Will R

Fishing Tourney results – Isabelle , 2^nd Bret

Carpet pool 1 Gareth

Carpet pool 2 CarolineA

Katie – Possibly adding a poker tournament, splitting pot with house party, 1^st and 2^nd winners get a payout.

Suggestion to let Recreation committee decide, motion passed

Rob – consider for beginners, fun and a money maker

Katie – Have done poker tournaments

Mary – age limit needed

Rob – suggest volleyball tourney if water net is there

Julie – water cooler on the pier

KevinZ – I have 2 I can donate.

Ellen – JohnE can fill it up and take it out there

Make sure kids keep up with cups

Brenda – recycling needs to be an option

Mimi – will look into it

Julie – prefer to know when lodge rooms are set so we can start planning

David – commit to October 1^st for initial lodge assignments. Please note that most lodge and room changes occur in the last 2 weeks prior to house party

Fastpass is new

Also, Implementing 60 and over line on the left

Chad –comments were made that there were inappropriate portions in the php video. Video has been removed from web links.

Amazon income

Since the last HP we made $145.85 on commissions thru Amazon.

The Multi-year total since 2009 is $2,761.53

PHP makes between 4-6% on every sale made thru the Amazon links on www.PorterHouseParty.com

David – Thanks for taking the extra time to make Amazon.com purchases thru these links. To be clear….. you pay the same amount at Amazon if you go thru PHP links or not. However, if you use the www.PorterHouseParty.com links, we earn up to 6% on your purchase.

2017 Attendance: 150 total out of 231 Porters, with approx. 8 guests